Senior Secretary to the Provincial Manager (Reference HRMC 66/13/1)

Advertiser: Department of Home Affairs

Location: King Williams Town

Salary: A basic salary of R212 106 to R249 849 per annum (Level 8). In addition, a range of competitive benefits are offered.
Centre: Eastern Cape: Provincial Manager's Office, King William's Town

Requirements:
A 3 year Degree/Diploma in Administration or NQF level 6 qualification with 2 years' relevant experience in rendering Secretarial support service to a senior manager and/or a Grade 12 Certificate with 5 years' relevant experience in rendering Secretarial support service to a senior manager
Knowledge of the relevant legislation/policies/prescripts and procedures
Basic knowledge on financial administration
Computer literacy with proven application of Ms Word, Ms Excel, Ms PowerPoint, Internet and E-mail
Sound organisational and administrative skills. Good people skills
Ability to do research and analyse documents and situations, Honesty and Integrity
Willingness to work extended hours including overtime are essential
A valid driver's licence will be an added advantage.

Duties:
The successful candidate will be responsible for, amongst others, the following specific tasks:
Maintain the Provincial Manager's day to day diary and setting up meetings and appointments
Provide effective secretarial support services to the Provincial Manager
Arrange board packs for meetings
Liaise with the agencies to organising travel and accommodation for the Chief of Staff
Receive and distribute documents
Capture incoming and outgoing documents
Screen phone calls and handle enquiries
Prepare agenda for meetings and take minutes
Arrange refreshments for the office of the Chief of Staff
Receive guests
Draft acknowledgement letters for the Chief of Staff's consideration and signature
Liaise with the Department's officials on matters relating to the Chief of Staff
Oversee logistics matters e.g. accounts, contracts and petty cash
Ordering of stationery
Maintain electronic and hard copy files
Operate and ensure that office equipment, e.g. fax machine and photocopier are in good working order
Compile realistic schedules of appointments

Enquiries: Eastern Cape: Mr L Jama, Tel: 043 604 6406

The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of position. Candidates whose appointment/transfer/promotion will further the objective of representivity will receive preference.

Applications:
Applications must be sent to the correct address as indicated below, to reach the address on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application.

Kindly ensure that the relevant reference number is quoted and applications are directed to the relevant province as indicated below: Direct applications to: The Department of Home Affairs, Eastern Cape Province: Postal address: Private Box 7413, King Williams Town, 5600, Physical address: 11 Hargreaves Avenue, King William's Town, 5600 Head Office: Postal address: Private Bag X114, Pretoria 0001, Physical Address; The Hallmark Building, Corner Johannes Ramokhoase & Thabo Sehume Street, Pretoria. Mpumalanga Province: Postal Address: Private Bag X11464, Nelspruit, 1200, Physical Address: 2nd Floor, Bateleur Building 16 Nel Street, Nelspruit, 1200.

Closing date: 23 August 2013

Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department or at www.gov.za and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver's licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference.

Are you looking for an exciting and challenging career in a rapidly changing organisation? The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service.

If you have what it takes to serve the needs of South Africa's citizens, residents and visitors - and your credentials meet the requirements of any of the following positions,- then respond before the closing date. Join our leadership team in transforming our vision into a reality.

Reference number: HRMC 66/13/1

Closing date: 23 August 2013