Senior Administration Clerk (Reference 334/2013)

Advertiser: Department of Agriculture, Forestry and Fisheries

Location: Johannesburg

Directorate: Inspection Services
Salary: R115 212 per annum
Centre: OR Tambo International Airport

Requirements:
Applicants must be in a possession of a Grade 12 (Matric) Certificate with knowledge of and experience in budgeting, procurement, record management services, the Public Finance Management Act, 1999 (Act 1 of 1999) (PFMA), Treasury Regulations and Departmental Financial Instructions (DFI). Ability to operate the use of a switchboard system. Good communication skills are essential. Computer skills in MS Office software. Good interpersonal skills.

Duties:
The incumbent will be responsible for receiving and attending to visitors. Answering of telephone and transferring of calls. Handle all incoming and outgoing mail. Manage the reception area. Co-ordinate office registers. Receive forms from clients (Phytosanitary certificates and inspection forms) and distribute to officials. Secretarial functions preparation, compiling and typing of documents, letters and faxes. Processing, record keeping and checking of leave for personnel. Update personnel records. Record keeping of all expenditure. Compilation of the monthly expenditure reports. Record keeping and checking of official’s overtime for correctness. Record keeping and checking of subsistence and transport claims. Handling of petty cash. Assist the Local Transport Officer (co-ordinating/record keeping of log sheets, trip authorisations, etc.). Booking of air tickets, hired vehicles, airport parking and accommodation. Assist with the upkeep of an asset register for the office as well as other inventory controller functions. Procuring of goods and services/equipment. Ordering of stationery for the office and safeguarding and distribution of face value and other forms. Invoicing clients for services rendered. Preparation and issuing of Phytosanitary certificates according to International standards. Safe- and record - keeping of relevant functional documents (Phytosanitary certificates, import permits, etc.)

Enquiries: Mr L. Mochena, tel. 011 390 7501

It is the Department’s intention to promote equity through the filling of posts, according to the set Employment Equity targets. To facilitate this process successfully, an indication of race, gender and disability status is required.

Applications:
Applications may be posted to URS Response Handling, P O Box 11506, Tierpoort, 0056 or submitted electronically via email: daff@ursonline.co.za or via fax: 086 654 1824 or online: www.ursonline.co.za or deposited in the URS Response Handling boxes at any one of the Department of Agriculture, Forestry and Fisheries’ offices indicated below. Enquiries: URS Response Handling, tel. 012 811 1900
Pretoria: Reception, Agriculture Place, 20 Steve Biko Street (formerly Beatrix Street), Arcadia, Pretoria, Gauteng.
Cape Town: Reception (Ground Floor), Foretrust Building, 3 Martin Hammerschlag Way, Foreshore, Cape Town, Western Cape.
Stellenbosch: Reception (Support Building), Quarantine Station, Polkadraai Road, Stellenbosch, Western Cape.
Pietermaritzburg: Reception (5th Floor), Old Mutual Building, 185 Longmarket Street, Pietermaritzburg, KwaZulu-Natal.
King William’s Town: Reception (Ground Floor), Old SABC Building, 2 Hargreaves Avenue, King William’s Town, Eastern Cape.
Nelspruit: Reception (2nd Floor), 27 Brown Street, (Building), Nelspruit, Mpumalanga.
Makhado: Reception (Ground Floor), Magistrates Building, 103 Landros street, Makhado, Limpopo
Mthatha: Reception (3rd Floor), PRD Building, 2 Sutherland Street, Mthatha, Eastern Cape

Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department which must be signed (an unsigned form will disqualify an application) and should be accompanied by a recently updated, comprehensive CV as well as copies of all qualification(s) [Matric certificate must also be attached] and ID-document and Driver’s licence [where applicable]. Non-RSA Citizens / Permanent Resident Permit Holders must attach a copy of his / her Permanent Residence Permit to his/her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered. Correspondence will be limited to short listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s). Applications submitted via email, fax or online must include the post title and reference number in the subject line and a scanned, signed Z83 form (an unsigned Z83 form will disqualify an application) together with all relevant documents as indicated above. Persons with disability are encouraged to apply.

Reference number: 334/2013

Closing date: 30 August 2013