Personal Assistant to the Chief Director: Investigations (Reference Q9/2013/44)

Personal Assistant to the Chief Director: Investigations (Reference Q9/2013/44)
Advertiser: Independent Police Investigative Directorate

Location: Pretoria

Salary: R 138 345 per annum
Centre: National Office Pretoria

Requirements:
A Three year post school qualifications in Office Administration or a Senior Certificate with extensive Secretarial experience. Minimum of 3 years secretarial experience at executive level. Advanced proficiency in Ms Word, Ms PowerPoint, Ms Exel, Outlook and Internet Explorer. Good Office management skills (document tracking, storage and retrieval systems),Sound minutes taking and communication skills as well as general office experience are essential, Planning and organizing skills, Applications must able to work under pressure, independently and be willing to work overtime when necessary. The successful candidates must be reliable, flexible, creative, client focused and quality oriented, Driver’s license is essential. Client orientation and customer focus, The successful candidate will be primarily responsible for general secretarial, administrative and support services to the Chief Director: Investigations such as receiving and making telephone calls, managing the Chief Director dairy, making travel and accommodation arrangements.

Duties:
Arranging meetings and taking minutes, typing of letters / memorandums / submissions / reports Sending and receiving e-mail and faxes, fixing, extracting and processing data and dissemination of management information in the context of office automation. Ensure adherence to brought forward dates filling, document retrieval and tracking assisting in monitoring and tracking the Chief Director: Investigations Budget, Maintaining a task list of request into the Chief Director Office and requests made by the Chief Director, ensuring that these are brought to the attention of people who have to action them and keeping a tracking list of actions. Preparing Power point presentations on information supplied by the Chief Director: Investigations.

Enquiries: Mr M Maluleke on phone (012) 399 0215

For attention: Ms K Netshikulwe

The Independent Police Investigative Directorate’s (IPID) intention is to promote representatively in terms of race, gender and disability within the Department through the filling of posts. Candidates, whose appointment / promotion / transfer will promote the achievement of gender equity within the IPID, will receive preference.

Applications:
Independent Police Investigative Directorate, Private Bag X 941, Pretoria, 0001 or, hand deliver to City Forum Building, 114 Madiba (Vermuelen) Street, Pretoria Central

Note:
Applications should be submitted on a Z83 form (click to download pdf form) or obtained from any Public Service Department accompanied by a comprehensive CV, certified copies of Qualifications and ID. If you have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful, as communication will be made with short listed candidates only. The successful candidate will have to undergo security vetting. His / her character should be beyond reproach. The appointment is subject to security clearance, verification of qualifications and competency assessment. Detailed CV with contact details of three recent references. Certified copies of qualifications, driver’s license and Identity Document. NB: if you do not hear from the Department within three months, consider your application as unsuccessful as correspondence will only be entered with shortlisted candidates only. The Independent Police Investigative Directorate reserves the right not to make an appointment. His/her character should be beyond reproach. Faxed and late applications will not be considered.

Reference number: Q9/2013/44

Closing date: 30 August 2013