Assistant Director: Duplicates (Reference HRMC 65/13/3)

Advertiser: Department of Home Affairs

Location: Pretoria

Salary: A basic Salary of R314 709 to R370 707 per annum (Level 10). In addition, a range of competitive benefits are offered.
Centre: Head Office, Pretoria, BVR

Requirements:
A 3 year Degree/Diploma in Public Management and Administration or Social Science or a relevant NQF level 6 qualification with1-2 years' experience in a Management environment and/or a Grade 12 certificate with 5 years' experience in a Management environment
A relevant post graduate qualification will serve as an added advantage
Experience in Civic and Immigration Services Acts and Regulations
Knowledge of Workflow planning and capacity planning
Knowledge of all Civic Services Regulations
Basic knowledge of the Immigration Act and Refugee Act
Knowledge of the Public Service Regulatory Framework
Extensive knowledge of the Public Finance Management Act (PFMA) and Treasury regulations
Knowledge of the South African Constitution
Understanding of departmental legislation and Human Resources legislation and prescripts
Knowledge of the South African Constitution
Understanding of departmental legislation and Human Resources legislation and prescripts
Knowledge of Occupation Health and Safety Act
Financial management
Program and project management
Business Report Writing
Data Analysis, Policy Analysis and interpretation, Computer literacy, Corruption measures and principles
A valid Driver's Licence
Required competencies: Strategic capability and leadership
Strategic Planning and Strategic Management
Service delivery innovation
Client orientation and customer focus
People management and empowerment
Honesty and integrity
Change management
Communication Skills
Knowledge management
Decision Making, Presentation Skills
Problem Solving and Analysis
Influencing and Networking
Planning and Organising
Accountability.

Duties:
The successful candidate will be responsible for, amongst others, the following specific tasks:
Facilitate the processing of duplicates and amendments
Effectively and efficiently manage the national population register
Ensure the effective administration of matters relating to the amendment and rectification of births, marriages and deaths
Effectively and efficiently manage and implement Civic Services Status document management processes, systems and policies
Facilitate the development of technical expertise within the unit and keep abreast of technical developments
Provide expert advice and guidance on back office status services issues and matters
Serve as a custodian of project management within the unit to ensure effective project management implementation of best practice standards
Manage continuous process review and optimisation within the unit
Manage effective service delivery according to stakeholder requirements within the unit
Implementation of policy, procedures, directives and regulations
Implement governance processes, framework and procedures of the review and appeal against admissions
Ensure compliance with all audit requirements, quality and risk management frameworks, standards and procedures
Interpret and implement all organisational circulars, policy and other communications that impact on the operation of the unit
Ensure compliance with the legislation and international agreements and conventions on Immigration Services
Ensure consistent and uniform planning on processes and procedures are applied in the Immigration Services Operations centre
Ensure resources (Physical, Human and Financial)
Ensure that budget spending is maximized in line with strategic objective
Monitor and report on the utilization of equipment
Ensure that the preparation of the budget are in line with the strategic plan and department objectives
Ensure proper implementation of the budget by monitoring and projecting on expenditure
Coordinate memorandum of understanding, service level agreement and expenditure review
Ensure capacity and development of staff
Enhance and maintain employee motivation and cultivate a culture of performance management
Ensure that the Division is adequate staffed
Evaluate and monitor performance and appraisal of employees.

Enquiries: Mr T Sigama Tel No; (012) 300 8666

The Department of Home Affairs is an equal opportunity and affirmative action employer. It is our intention to promote representivity (race, gender, disability) through the filling of position. Candidates whose appointment/transfer/promotion will further the objective of representivity will receive preference.

Applications:
Applications must be sent to the correct address as indicated below, to reach the address on or before the closing date. Applications sent to a wrong address and/or received after the closing date or those that do not comply with the requirements, will not be taken into consideration. In the event of hand-delivery of applications, applicants must sign an application register as proof of application.

Kindly ensure that the relevant reference number is quoted and applications are directed to the relevant province as indicated below: Direct applications to: The Department of Home Affairs, Eastern Cape Province: Postal address: Private Box 7413, King Williams Town, 5600, Physical address: 11 Hargreaves Avenue, King William's Town, 5600 Head Office: Postal address: Private Bag X114, Pretoria 0001, Physical Address; The Hallmark Building, Corner Johannes Ramokhoase & Thabo Sehume Street, Pretoria. Mpumalanga Province: Postal Address: Private Bag X11464, Nelspruit, 1200, Physical Address: 2nd Floor, Bateleur Building 16 Nel Street, Nelspruit, 1200.

Closing date: 23 August 2013

Note:
Applications must be submitted on a Z83 form (click to download pdf form), obtainable from any Public Service department or at www.gov.za and should be accompanied by a comprehensive CV, including the details of at least two contactable referees (should be people who recently worked with the applicant) and certified copies of qualifications and identity document (with an original certification stamp). It is the responsibility of applicants in possession of foreign qualifications to submit evaluated results by the South African Qualifications Authority. Where a valid driver's licence is a requirement, applicants must attach certified copies of such licences. No faxes or e-mailed applications will be considered. If no contact is made within three months of the closing date, please accept that the application was unsuccessful. Successful candidates will be required to enter into a performance agreement and be subjected to security clearance procedures. Successful candidates may be required to undergo a competency assessment. Candidates who possess a tertiary qualification, as well as those who promote representivity (especially People with Disability), will receive preference.

Are you looking for an exciting and challenging career in a rapidly changing organisation? The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at developing a culture of responsiveness and improved service delivery. We are looking for committed, passionate and talented individuals to form part of a new leadership team, equipped with the right skills to deliver a world-class service.

If you have what it takes to serve the needs of South Africa's citizens, residents and visitors - and your credentials meet the requirements of any of the following positions,- then respond before the closing date. Join our leadership team in transforming our vision into a reality.

Reference number: HRMC 65/13/3

Closing date: 23 August 2013