Senior Secretary (Reference 135/2013)

Advertiser: Department of Performance Monitoring and Evaluation

Location: Pretoria

Salary: R170 799 per annum (Salary level 7)

Requirements:
Grade 12 with at least 5 years practical experience. A Diploma in Office Administration or Certificate in Office Administration will serve as an advantage. Excellent planning and organizing skills and good interpersonal relations. Good communication (written and verbal) and interpersonal skills. Office/telephone etiquette. Knowledge of tracking document and filing systems. Computer literacy and sound knowledge of Microsoft Office, Excel and PowerPoint applications. Ability to maintain high level of confidentiality. Willingness to work under pressure and after hours when required. The commitment to high standards of quality control.

Duties:
Successful candidate will be rendering clerical, secretarial, administrative and logistical support to the Manager that include handling of correspondence (incoming and outgoing documents), diary management, arranging meetings, workshops and provide administrative support. Track submissions. Draft correspondence and maintain registers. Handle all logistical arrangements. Liaise with external stakeholders. Maintain a correct filing system. Receive and assist visitors and guest in a professional manner. Taking of minutes and manage correspondence by receiving and distributing documents. Handle/ direct enquiries. Remain up to date with regards to prescripts/policies and procedures applicable to work terrain to ensure efficient and effective support to the manager.

Enquiries: Ms K Maaroganye, 012 308 1608

The Department of Performance Monitoring and Evaluation is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability) in the Department through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

Applications:
Applications must be sent to: The Department of Performance Monitoring and Evaluation, attention Ms W Oosthuizen, by mail to Private Bag X944, PRETORIA, 0001 or hand delivered at Union Buildings, Main Entrance, Government Avenue, Pretoria.

Note:
The relevant reference number must be quoted on all applications. Applicants must complete a Z83 form (click to download pdf form) accompanied by a comprehensive CV (maximum 5 pages), an ID copy and copies of all qualifications. Confirmation of final appointment will be subject to a positive pre-employment screening. Correspondence will be limited to short listed candidates only. For salary levels 11 to 15, the inclusive remuneration package consists of a basic salary, the state’s contribution to the Government Employees Pension Fund and a flexible portion in terms of applicable rules.

Reference number: 135/2013

Closing date: 10 May 2013