Assistant Director: Record Management (Reference 134/2013)

Advertiser: Department of Performance Monitoring and Evaluation

Location: Pretoria

Salary: R314 709.00 - R365 355.00 pa (level 10) plus benefits

Requirements:
A relevant 3 year tertiary qualification (i.e. Records Management/ Information/Knowledge Management plus 5 years’ experience in a registry environment OR Grade 12 or equivalent plus 10 years relevant experience. Good understanding of Public Service legislation and prescripts applicable to government, including systems and procedures. Knowledge of public service legislation, National Archives and Records Services Act of SA, Promotion of Access to Information Act (PAIA), Minimum Information Security Standards (MISS). Knowledge of filing systems, filing classified documentation, records management and registers, registry procedures. Knowledge and experience in maintaining an electronic filing system is a requirement. Knowledge of the Microsoft Office suite.

Duties:
The successful candidate will be responsible to provide administrative and registry services. This would involve: ensuring compliance with DPME policies and legislation, develop and implement procedures for records management, provide continuous training to the department on its filing system (physical and electronic), control the collection, opening, sorting and distribution of all mail, documents, parcels, courier and correspondence, liaise with National Archives to ensure compliance with the National Archives Act on disposal of records, ensure that records are classified appropriately in line with the National Archives Act and other related legislation, manage and ensure the protection of records as well as the disposal and archiving thereof, maintain an electronic filing system, manage document production services, prepare correspondence related to filing systems and disposals. Manage the finances of all registry related functions, which includes payment of courier service providers, the franking machine and mailbags. Manage and maintain the filing system of the department and meet with units to update and audit the file plan. Manage all registry-related registers in central registry and strong room. Ensure that frequent filing takes place and that an easy retrieval system is in place. Deal with enquiries internally and externally, either telephonically or personally. Coordinate the compilation of a monthly report of the Sub-Directorate. Monitor, supervise and develop the work performance of registry personnel and provide advice/guidance related to the registry functions in line with the PMDS.

Enquiries: Ms F Umlaw, 012 308 1540

The Department of Performance Monitoring and Evaluation is an equal opportunity, affirmative action employer. It is our intention to promote representivity (race, gender and disability) in the Department through the filling of these posts. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).

Applications:
Applications must be sent to: The Department of Performance Monitoring and Evaluation, attention Ms W Oosthuizen, by mail to Private Bag X944, PRETORIA, 0001 or hand delivered at Union Buildings, Main Entrance, Government Avenue, Pretoria.

Note:
The relevant reference number must be quoted on all applications. Applicants must complete a Z83 form (click to download pdf form) accompanied by a comprehensive CV (maximum 5 pages), an ID copy and copies of all qualifications. Confirmation of final appointment will be subject to a positive pre-employment screening. Correspondence will be limited to short listed candidates only. For salary levels 11 to 15, the inclusive remuneration package consists of a basic salary, the state’s contribution to the Government Employees Pension Fund and a flexible portion in terms of applicable rules.

Reference number: 134/2013

Closing date: 10 May 2013