Secretary (Reference 13/145/PEC)

Advertiser: Department of Justice and Constitutional Development

Location: Pretoria

Division: Internal Communications and Language Services
Salary: R115 212 - R135 714 per annum. The successful candidate will be required to sign a performance agreement.

Requirements:
Grade 12 (with typing as subject or Secretarial Certificate or any other training/qualification that will enable the person to perform the work satisfactorily); Knowledge of Financial Provisioning and/or Administration procedures and processes; Understanding of confidentiality in Government and relevant legislation; Skills and Competencies: Planning and organizing skills; Intermediate typing skills (ability to do high speed typing and utilize software packages effectively to type more advanced documents which include tables, graphs); Language skill and ability to communicate well with people at different levels and from different backgrounds; Ability to correctly interpret relevant documentation; Computer literacy; Good interpersonal relations and customer service orientation; Proper usage of office equipment’s.

Duties:
Key Performance Areas: Make travel arrangements, process travel and subsistence claims for the manager and members of the Unit; Coordinate Units activities and reports; Record appointments and events in the diary of the manager; Operate office equipment such as fax machines, photocopies, etc. and ensure that it is in good working order; Source information which may be of importance to the Manager (e.g. newspapers, clippings, internet articles and circulars); Draft routine correspondence submissions, reports and notes; Keep a complex document filing and retrieval system.

Enquiries: Mr B C Sibiya (012) 315 1351

The Department of Justice is an equal opportunity employer. In the filling of vacant posts the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996), the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration

Applications:
Quoting the relevant reference number, direct your application to: Postal address: Human Resource: Department of Justice and Constitutional Development, Private Bag X81, Pretoria, 0001. OR Physical address: Application Box, First Floor Reception, East Tower, Momentum Building, 329 Pretorius Street, Pretoria.

Note:
Applications must be submitted on a Z83 form (click to download pdf form), CV as well as certified copies of qualifications, identity document and driver’s license where necessary. A SAQA evaluation report must accompany foreign qualifications.

Applications that do not comply with the above mentioned requirements will not be considered. Shortlisted candidates will be subjected to a personnel vetting process.

Correspondence will be limited to short-listed candidates only. If you do not hear from us within 3 months of this advertisement, please accept that your application has been unsuccessful. The department reserves the right not to fill this position.

Reference number: 13/145/PEC

Closing date: 29 April 2013