Personal Assistant (Reference 150/2013)

Advertiser: Department of Agriculture, Forestry and Fisheries

Location: Pretoria

Cooperatives and Rural Enterprise Development
Salary: R212 106 per annum

Requirements:
Applicants must be in possession of Grade 12 (Matric) Certificate or a tertiary qualification plus practical experience as an office Administrator, Secretary and/or Personal Assistant. Good organisational, co-ordination and planning skills. Knowledge of and experience in document tracking, photocopying, faxing and the ability to create and maintain filling system. Practical experience in administration process and procedures including arrangement of conference, meeting diary management, travel management and processing of claims. Analytical thinker. Computer literacy Ms Office software (Ms Word, Excel, PowerPoint and Outlook). Typing and effective office administrative skills including diary management skills. Sound communication (verbal and written) skills as well as good interpersonal relations. Ability to work under pressure as well as after normal working hours. A valid driver’s license.

Duties:
The incumbent will be responsible to provide secretarial and administrative support to the Chief Director. Establish and undertake information management. Manage, organise and co-ordinate all activities and tasks for the office. Make logistical arrangements for the internal and external meetings as well as take minutes at identified meetings. Maintain and manage a filing system and documents registry of the Chief Director’s office. Develop and maintain a record tracking system. Manage the diary, correspondence and workflow as well as the drafting and typing of correspondence / documents, including presentations and spread sheets. Co-ordinate office logistical matters, travel and accommodation arrangements. Draft submissions for travel and claims for approval and payment. Assist with the procurement of goods and services for the office and manage the inventory.

Enquiries: Ms J. Morebudi Tel. 012 319 6744

It is the Department's intention to promote equity through the filling of posts, according to the set Employment Equity targets. To facilitate this process successfully, an indication of race, gender and disability status is required

Applications:
Applications may be posted to URS Response Handling, P. O. Box 11506, Tierpoort, 0056 OR deposited in the URS Response Handling boxes at any one of the Department of Agriculture, Forestry and Fisheries‟ offices indicated below.

The Department of Agriculture, Forestry and Fisheries and Ultimate Recruitment Solutions (URS) will NOT accept liability for any applications forwarded to any other address besides those indicated above.

Enquiries: URS Response Handling Tel. 012 811 1900.

PRETORIA: Reception, Agriculture Place, 20 Steve Biko Street (formerly Beatrix Street), Arcadia, Pretoria, Gauteng
CAPE TOWN: Reception (Ground Floor), Foretrust Building, 3 Martin Hammerschlag Way, Foreshore, Cape Town, Western Cape
STELLENBOSCH: Reception (Support Building), Quarantine Station, Polkadraai Road, Stellenbosch, Western Cape
PIETERMARITZBURG: Reception (5th Floor), Old Mutual Building, 185 Longmarket Street, Pietermaritzburg, KwaZulu-Natal
KING WILLIAM‟S TOWN: Reception (Ground Floor), Old SABC Building, 2 Hargreaves Avenue, King William‟s Town, Eastern Cape
NELSPRUIT: Reception (4th Floor), Prorom Building, Corner Brown and Paul Kruger Streets, Nelspruit, Mpumalanga
MAKHADO: Reception (Ground Floor), Magistrates Building, 103 Landros Street, Makhado, Limpopo
UMTATA: Reception (3rd Floor) PRD Building, 2 Sutherland Street, Umtata, Eastern Cape

Note:
Applications must be submitted on a Z83 form (click to download form), and should be accompanied by a recently updated, comprehensive CV as well as copies of all qualification(s) and ID-document and Driver’s licence [where applicable]. Non-RSA Citizens/Permanent Resident Permit Holders must attach a copy of his/her Permanent Residence Permit to his / her application. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Failure to submit all the requested documents will result in the application not being considered.

Correspondence will be limited to short listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial / asset record check, qualification / study verification and previous employment verification). Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/knowledge test. Successful candidates will be appointed on a probation period of twelve (12) months. The Department reserves the right not to make appointment(s) to the advertised post(s).

Reference number: 150/2013

Closing date: 26 April 2013