ROLE PURPOSE
To organise and co-ordinate administrative activities and services that facilitate the smooth running of the Director’s office and departments as well as being the first point of contact for internal and external clients of the Authority.
KEY RESPONSIBILITIES
• Developing and implementing office administrative systems, such as record management;
• Organising the office layout and maintaining supplies of stationery and other requirements;
• Editing and finalising letters for the Director and from other members of the department
• Devising and maintaining office systems, including file management and filing of the Director’s office correspondence;
• Facilitating local and foreign travel logistics, visas acquisition, accommodation for the Director;
• Organizing, liaising and coordinating workshops, seminars and meetings for the department
• Prepare reports for review, drafting letters from time to time, printing and compiling meeting documents whenever required to do by the Director
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining the Director’s diary and making appointments;
• Dealing with incoming and outgoing mail and, managing correspondence and reports for the Director
• Organizing departmental meetings and events and ensuring the Director is prompted and well prepared for meetings;
• Liaising and coordinating with departmental staff members on various departmental matters
To organise and co-ordinate administrative activities and services that facilitate the smooth running of the Director’s office and departments as well as being the first point of contact for internal and external clients of the Authority.
KEY RESPONSIBILITIES
• Developing and implementing office administrative systems, such as record management;
• Organising the office layout and maintaining supplies of stationery and other requirements;
• Editing and finalising letters for the Director and from other members of the department
• Devising and maintaining office systems, including file management and filing of the Director’s office correspondence;
• Facilitating local and foreign travel logistics, visas acquisition, accommodation for the Director;
• Organizing, liaising and coordinating workshops, seminars and meetings for the department
• Prepare reports for review, drafting letters from time to time, printing and compiling meeting documents whenever required to do by the Director
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining the Director’s diary and making appointments;
• Dealing with incoming and outgoing mail and, managing correspondence and reports for the Director
• Organizing departmental meetings and events and ensuring the Director is prompted and well prepared for meetings;
• Liaising and coordinating with departmental staff members on various departmental matters
CORE COMPETENCIES
• Exceptional communication and interpersonal skills
• High attention to detail
• Excellent personal organization skills
• Polite and helpful
• Positive attitude
• Must be self-motivated and efficient
• Good customer care
• Exceptional communication and interpersonal skills
• High attention to detail
• Excellent personal organization skills
• Polite and helpful
• Positive attitude
• Must be self-motivated and efficient
• Good customer care
ASSISTANT OFFICE MANAGER - DIRECTOR GENERAL's OFFICE
ROLE PURPOSE
To organise and co-ordinate administrative activities and services that facilitate the smooth running of the Director’s office and departments as well as being the first point of contact for internal and external clients of the Authority.
KEY RESPONSIBILITIES
• Assisting in developing and implementing office administrative systems, such as record management;
• Assisting in organising the office layout and maintaining supplies of stationery and other requirements;
• Assisting editing and finalising letters for the Director and from other members of the department
• Assisting in devising and maintaining office systems, including file management and filing of the Director’s office correspondence;
• Assisting in facilitating local and foreign travel logistics, visas acquisition, accommodation for the Director;
• Assisting in organizing, liaising and coordinating workshops, seminars and meetings for the department
• Assisting in screening phone calls, enquiries and requests, and handling them when appropriate;
• Assisting in organizing and maintaining the Director’s diary and making appointments;
• Typing document for and taking dictation from the Director
To organise and co-ordinate administrative activities and services that facilitate the smooth running of the Director’s office and departments as well as being the first point of contact for internal and external clients of the Authority.
KEY RESPONSIBILITIES
• Assisting in developing and implementing office administrative systems, such as record management;
• Assisting in organising the office layout and maintaining supplies of stationery and other requirements;
• Assisting editing and finalising letters for the Director and from other members of the department
• Assisting in devising and maintaining office systems, including file management and filing of the Director’s office correspondence;
• Assisting in facilitating local and foreign travel logistics, visas acquisition, accommodation for the Director;
• Assisting in organizing, liaising and coordinating workshops, seminars and meetings for the department
• Assisting in screening phone calls, enquiries and requests, and handling them when appropriate;
• Assisting in organizing and maintaining the Director’s diary and making appointments;
• Typing document for and taking dictation from the Director
CORE COMPETENCIES
• Exceptional communication and interpersonal skills
• High attention to detail
• Excellent personal organization skills
• Polite and helpful
• Positive attitude
• Must be self-motivated and efficient
• Good customer care
• Exceptional communication and interpersonal skills
• High attention to detail
• Excellent personal organization skills
• Polite and helpful
• Positive attitude
• Must be self-motivated and efficient
• Good customer care