The Manager – Administration will be responsible for supervising the administration department and overseeing the provision of effective and efficient administrative support to all branches, business units and departments across the business. He/she will be responsible for overseeing and facilitating business of purchases, office maintenance/housekeeping, assets management and vehicle maintenance among other and will also supervise all staff under the Administrative Department.
Job specifications
- Supervise all staff in the Administration department
- Ensure asset and inventory register is maintained and that all assets are comprehensively insured
- Recommend to management, assets for disposal
- Facilitate the purchasing of company goods and services including the establishment and negotiation of contracts and/ or purchasing terms and conditions, in – line with the company’s procurement policy
- Will be the key contract for supplier relationships and will be required to maintain an up to date database suppliers
- Manage the maintenance of all company buildings, property and surroundings, including ensuring that fire safety measures are in place and fire fighting equipment is serviced across the business
- Will manage all Bayport branch office lease agreements and ensure that rentals are paid on time
- Management and control the fleet of company vehicles
- Manage staff airtime allocation
- Any other administration duties as assigned
Minimum entry requirements
Education
- Degree preferably business related, from a reputable institution
- Should be able to operate all Microsoft office programmes
Experience
- Minimum five (5) years work experience in a similar role
Skills/physical competences
- Excellent organizational skills
- Excellent analytical and problem solving skills
- Good communication and listening skills
- Interpersonal skills and computer oriented
- Management and leadership skills
Personal attributes/behavioral qualities
- Proactive and self – motivated
- Honest
- Attention to detail
- Confident and dependable
- Confidentiality and integrity
- Team player
How to applySuitably qualified candidates are invited to apply. Applications should consist of a cover letter detailing suitably for the job being applied for, a detailed CV and professional/academic qualifications.
Hard copy applications with the potion clearly marked on the envelope must be sent to:
The Assistant General Manager – HR
Bayport Financial Services Limited
68 Independence Avenue
PO Box 33819, Lusaka
Bayport Financial Services Limited
68 Independence Avenue
PO Box 33819, Lusaka
Email applications, with the position being applied for clearly marked in the subject line must be sent to adminjobs@bayport.co.zm