Society for Family Health is recruiting for the position of Procurement Officer to be based in Lusaka at HeadOffice.Working under the supervision of the Procurement Manager, the Procurement Officer procures goods and services for SFH in right quantities, prices and delivered to the right place at the right time. S/he ensures procurement processes and guidelines are followed at every step of the procurement process and conducts vendor performance evaluations.
Primary Responsibilities
- Sourcing and procurement of goods, works and services in accordance with good procurement practices and laid down procedures and guidelines.
- Preparation of tender documents and enquiries for goods, works and services in liaison with user projects and undertake the appropriate tendering process.
- Preparation of bid evaluation reports, contracts and other related procurement documentation.
- Contract management and expediting of orders to ensure timely delivery and processing of payments.
- Maintenance of sound procurement records/documentation and preparation of procurement status reports.
- Collaborating with user projects and preparation of procurement plans to ensure timely provision of goods and services.
- Ensure materials and services supplied meet established standards, survey markets for latest trends in prices, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and complied by suppliers.
Society for Family Health is recruiting for the position of Internal Audit Officer to be based in Lusaka at Head Office. The Internal Audit Officer will be responsible for ensuring that internal controls related to operational, financial and administrative controls are appropriate, adequate and that they are being adhered to for the smooth function of the organization. The areas audited by the Internal Auditor Officer are, Sales, Receivables, Accounts Payables, Supply Chain Management, Fixed Assets, Fleet Management, Procurement,Human Resources and other operational activities of the organisation.
Key Responsibilities:
- Perform internal audits of SFH Zambia operations in line with the approved annual audit plan to assess the effectiveness of SFH Zambia internal controls and compliance with Population Services International (PSI) /SFH Zambia policies and procedures and/or Donor regulations.
- Prepare Audit Committee board papers.
- Conduct annual risk assessment, develop a risk matrix and develop an annual audit work plan.
- Provide oversight over Internal Auditor.
- Develop risk based audit work programs.
- Verifies the accuracy of payment transactions.
- Document internal audit testing in audit work papers, detailing the procedures performed results of testing and conclusions reached.
- Identify control weaknesses and areas of actual or potential non-compliance with PSI/SFH Zambia and donor requirements and summarize these in an internal audit report, containing observations and internal control and procedural improvement recommendations.
- Conduct audits of Sales transactions for completeness, accuracy and validity. Also conduct confirmation of balances for accounts receivables.
- Ensure that monthly stock counts are being held in all store locations Main Warehouse and/or other Platforms
Society for Family Health is recruiting for the position of Internal Audit Manager to be based in Lusaka at HeadOffice. The Internal Audit Manager will be responsible for internal controls, related to operational, financial and administration. S/he achieves this by conducting independent appraisals of the effectiveness of internal control systems, compliance to donor regulations, policies and procedures of the Country Office.
Primary Responsibilities
- Develop an annual internal audit plan and risk register, which supports monitoring compliance with Populations Services International (PSI), donor and local legal requirements based on a risk prioritization, including both SFH Zambia local operations and sub-awardees.
- Develops audit scope, methodology, objectives and plans for each audit to be performed.
- Develops risk based audit work programs to ensure audit tests are in line with audit objectives.
- Performs internal audits of SFH Zambia’s operations in line with the approved annual plan to assess the effectiveness of SFH Zambia’s internal controls and compliance with PSI/SFH Zambia’s policies and procedures.
- Analyses and verifies accuracy of financial statements, reports, records and payment transactions.
- Identify control weaknesses and areas of actual or potential non-compliance with PSI and donor requirements and summarize these in an internal audit report, containing observations and internal control and procedural improvement recommendations.
- Makes recommendations on the systems and procedures being reviewed and monitor management response and implementation
PLEASE EMAIL APPLICATION AND CV
TO:humanresource@sfh.org.zm or send to The Director-Human Resources, Society for Family Health, Plot No. 549, Ituna Road, and P.O Box 50770, Lusaka. Clearly indicate, “INTERNAL AUDIT MANAGER-APPLICATION”.
Closing Date: 21st August 2017