JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES
Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
Manage logistics vendors’ contracting activities including performance monitoring and measurement.
Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
Support oversight for commodity accounting data quality and integrity.
Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
Act as liaison person/focal point between the Country Office and the Disaster Management and Mitigation Unit (DMMU) in fostering the existing partnership. Provide technical support to the DMMU in its emergency response to the El-Nino affected districts (i.e. as outlined in the ZVAC report of 2016).
Provide operational and technical support to the LESS local processing experts (LPEs) at Country office level.
Act as a focal point and ably represent logistics unit on the weekly tasking committee meetings on procurement of food commodities under the Global Commodity Management facility (GCMF).
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
Experience in administering third party service providers’ contracts.
Experience in compiling contract documentation.
Experience in contract execution.
Experience in budget monitoring and reporting.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary Diploma in the related functional area.
Language:Fluency in both oral and written English
DEADLINE FOR APPLICATIONS
The deadline for receiving applications is 19th May 2017.
To apply for this job please visit the following URL: http://www1.wfp.org/careers