ChildFund Zambia is looking for a
Finance Manager: Sub-Grants.
This position will ensure the robust financial management of sub-grants of the ChildFund Zambia program, in line with local laws, donor regulations, applicable policies and procedures and international best practice. In doing so, the Sub Grants Finance Manager will work on training partners on financial and reporting matters as per donor regulations. In addition, the post holder will be responsible for reviewing and reconciling sub-grant financial reports and providing feedback; review sub-grant cash requests; track sub-grant budgets and obligations; inform the Sub-grants Director and Finance Director of major significant under and over-spending; ensuring completeness, correctness and accuracy of sub-grant financial reports. Responsible for conducting financial and general compliance monitoring visits for sub grantees. Prepare monitoring reports and compliance work plans after each monitoring visit.
REQUIRED QUALIFICATIONS
A Bachelor’s degree in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as ZICA, CIMA, or ACCA and previous experience in grants financial management, finance, accounting, and/or auditing.
Not less than 5 years at a senior level within the Finance Department of an international organization. Experience in the sub-grant oversight and management will be an added advantage
Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs.
Member of ZICA
Job Title: HR & Admin Manager
Job Purpose:
The Program Assistant (PA) will Coordinate and support the Program Director and the Program Team to ensure quality implementation, engage in plannig, monitoring, evaluation, reporting, and ensure documentation to deliver high quality programing. Additionally, the Program Assistant will provide operational and administrative assistance and perform a variety of administrative, coordination as well as logistical services in support of the operations of the Program department. Furthermore, the PA will assist with information management and play a liaison role between Business Development and Program Department in terms of archiving of documents as well as past performance records.
RESPONSIBILITIES
Coordinate and support Program Director’s office in providing quality input around program delivery along with the field offices.
Support Technical and project teams and ensure quality reporting and documentation.
Act as the main contact person during the absence of program team members, following-up on any emergencies with input units.
Organize training, workshop and meeting along with the Program team.
Support Program Director to build effective relationship, networking and liaison with all stakeholders/partners.
Responsible for monthly EVP, quarterly, bi-monthly and annual ChildFund’s program reports.
Assists in the coordination of the procurement process by tracking their completion for the program team especially when they are out in the field, scheduling program meetings as necessary and e-filling the final minutes and other documents.
Assists in the orientation of new staff, interns, research fellows and consultants by providing them with the necessary documents and materials for orientation.
Work closely with the Communications Officer to ensure high quality communication materials are developed and produced.
Conduct regular field visits for program review, monitoring and evaluation.
Coordinate and ensure all communication with the Program Director, National Office, Regional Office and International Office is attended to.
Facilitate and coordinate with the Program Director and field Managers for partnership capacity building.
PA will play a liaison role between Business Development and Program Department in terms of archiving of documents as well as past performance records.
Other duties as assigned.
Interested applicants are advised to email their application letters and CVs clearly stating the position being applied for as the subject to the following address; zambiaoffice@childfund.org not later than 5:00 pm 22nd May, 2017.
Please note that only short listed candidates will be contacted.