Senior Secretary Grade III (Reference Not provided)

Advertiser: Department of Social Development

Location: Pretoria

Directorate: Service Delivery Monitoring
(Twelve months contract position)
Salary: R138 345 per annum plus 37% of salary in lieu of benefits.

Requirements:
A Grade 10 or equivalent Certificate PLUS extensive experience in the administrative/ secretarial field and/or Grade 12 or equivalent Certificate Plus sufficient experience in the administrative/ secretarial field. Knowledge of filing systems, document tracking, storage and retrieval. Knowledge of provisioning administration prescripts. Competencies needed: Planning and organising skills. Ability to interpret directives. Interpersonal skills. Problem-solving skills. Typing skills. Communication (written, verbal and liaising) skills. Cost consciousness. MS Office Suit. Telephone etiquette. Personal attributes:Friendly. Confident. Accurate. Adaptable. Independent. Ability to work under pressure and to cope with a high workload.

Duties:
Key Responsibilities: Provide secretarial services to the senior manager. Answer the telephone, make telephone calls on behalf of the senior manager and canalise telephone calls to the relative units. Receive clients or visitors. Arrange meetings, workshops and appointments and provide administrative support. Manage the diary of the senior manager. Arrange journeys and accommodation and compile and submit subsistence and travel claims. Scan, manage and draft correspondence, documentation, supporting registers and filing. Manage and prioritize the emails and other correspondence of the senior manager. Take notes, keep minutes of the meetings and do typing. Coordinate financial inputs as well as human resource management and human resource development matters. Act as Chief User Clerk.

Enquiries: Mr C Mulaudzi Tel: (012) 312-7064

It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of these posts and candidates whose transfer / promotion / appointment will promote representivity will receive preference.

Applications:
The Director General, Department of Social Development, Private Bag X901, Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street

For attention: Ms E de Waal

Note:
A curriculum vitae with a detailed description of duties, the names of two referees, certified copies of qualifications and identity document must accompany your signed application for employment, the Z83 form (click to download pdf form). Shortlisted candidates for SMS posts will be required to undergo competency assessment. The successful candidate will sign an annual performance agreement, complete a financial disclosure form and also be required to undergo a security clearance. If the candidate is applying for an OSD post, certificates of service must be attached to the CV. No faxed or e-mailed applications will be considered. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in your application not being considered. Personnel suitability checks will be conducted on short listed candidates and the appointment is subject to positive outcomes of the checks. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months after the closing date of this advertisement, please accept that your application was unsuccessful.

Reference number: Not provided

Closing date: 7 June 2013