Personal Assistant to the Chief Director: Work Integrated Learning (Reference DHET 47/04/2013)

Advertiser: Department of Higher Education and Training

Location: Pretoria

Salary: R170 799 Per annum

Requirements:
A relevant post grade 12 qualification or NCV certificate, including computer training. A minimum of 3 years general employment experience, two of which should have been in rendering administrative and secretarial support. Good verbal and written communication skills at different levels of seniority. Knowledge of the administrative system of the Public Service and in particular, those of the Department of Higher Education and Training. Demonstrated ability to Plan, Manage Time and multi-task. Ability to manage work flow and demonstrate interest in the work of the Directorate as well as readiness to engage with certain aspects of the work of the Directorate. Ability to pay attention to detail, be accurate and thorough. General computer skills, particularly proficiency with Excel, Word, Power Point and Office outlook. Ability to prepare and process financial requisitions including logistical arrangements pertaining to travel. Ability to work with people at different levels, good work-ethic, professionalism, confidentiality and dependability.

Duties:
Manage the Director’s electronic and hardcopy diaries, schedule meetings as requested and set realistic appointments on behalf of the Director; Attend to phone calls, apply good telephone etiquette when receiving and taking calls and direct telephone enquiries accordingly. Do photocopies, send and receive faxes and direct them to the relevant recipients as well as manage filing. Ensure the full function of the telephone, photocopier, fax and scan machine as well as other equipments in your care / control. Facilitate communication between directorate members. Arrange advances, daily allowances, refunds and petty cash. Prepare agenda and any other meeting documentation on behalf of the Director for scheduled staff meetings and other events. Record minutes of all staff meetings in the Directorate and compile action points as per decisions made at meetings and follow up on these in liaison with the Director. Arrange all travel requirements for the Director. Maintain a record book of leave for all staff in the Directorate. Maintain a record book of all staff’s outside meetings in the Directorate; Record all incoming and outgoing official communication documents such as submissions, memos, letters and agreements. Demonstrate a significant degree of patience in dealing with visitors and in attending to calls and queries.

Enquiries: Mr D Sebela 012 312 5512

The department is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representivity: (race, gender and disability) in the Department through the filling of posts and a candidate whose appointment, transfer or promotion will promote representivity will receive preference.

Applications:
Please Forward Your Application, Quoting The Reference Number To: The Director-General, Department Of Higher Education And Training, Private Bag X174, Pretoria, 0001 Or Hand Deliver To: 123 Francis Baard Street, (Old Name 123 Schoeman Street), Cnr Sophie De Bruyn & Francis Baard Street, (Old Name Cnr Schubart & Schoeman), Pretoria, Reception Area.

Applications received after the closing date or faxed applications will not be considered.

Note:
Applications must be submitted on a Z83 form and must be accompanied by a comprehensive CV and certified copies of qualifications. The successful candidate will be subjected to a security clearance and verification of qualifications. Interviewed candidates will be subjected to a competency assessment where necessary. Correspondence will only be entered into with short-listed applicants.

Reference number: DHET 47/04/2013

Closing date: 3 May 2013